Smart office in a box

India is fast becoming a land of opportunities for startups and SMEs (small and medium enterprises). Each year, 60,000 new businesses register in the country. These are poised to support India’s growth to a $5 trillion economy by 2025.

However, setting up a new business is not easy. There are unique ICT (information and communication technologies) challenges to deal with, such as managing multiple tech vendors, setting up devices, ensuring security and other CapEx-heavy tasks.

Initial setup costs for small businesses can turn out to be prohibitive, especially if the enterprise is not tech-ready. Luckily, the upcoming concept of ‘smart offices’ is altering workspace design to make offices tech-enabled and collaborative. By delivering efficient and employee-friendly solutions, smart offices can transform how modern enterprises conduct tasks. The popularity of smart offices is expected to drive the global smart office market to reach $58.62 billion by 2025.

The New 'Office-In-A-Box' Phenomenon

Smart offices leverage the IoT (Internet of Things) and other modern technologies to create connected ecosystems that understand employee needs. Workers can easily connect devices and analyse data in real-time, and remote workers can also get secure access to employee resources. By integrating voice, data, storage and app functionalities for enterprises, smart offices can fulfil the unique needs of startups. These serve equally well for small home offices, diverse branches and businesses that are upgrading from legacy technologies.

In simpler terms, smart offices are one-stop solutions for all communication and application needs of a business enterprise.

For modern enterprises, smart offices mean different things. For some, it may mean making desks smarter by providing assorted connectivity and shared app options. This leads to better space utilization and occupancy understanding, especially for new enterprises where seating is limited. For others, smart offices cover the entire gamut of network connectivity and enable remote workers to collaborate seamlessly. They are given tools for easy remote conferencing and cloud-based project management. In other cases, entire workspace designs are revamped with voice-enabling and other IoT functionalities. This facility enables workers to multitask seamlessly and juggle shared services. In these ways, smart offices are changing the future of work.

While enterprises regularly promote modern offerings such as ergonomics, open floor work areas and cloud-based conferencing, the infrastructure that these features operate on is the unsung hero. Smart cybersecurity features also come under the purview of smart offices. Ensuring that employee devices remain secure and private while remotely connecting to the network is a critical concern. This is especially valid when IoT-enabled devices become the norm.

Smart desks, conference rooms, HVAC (heating, ventilation and air conditioning) systems and devices are crucial for building a comfortable environment. Any feature that enables employees to be happier and more productive is beneficial, and smart offices play a vital role in generating satisfaction as well as security and reliability.

SmartOffice: One Box Effortless Connectivity

Tata Tele Business Services (TTBS) recognises that launching new business enterprises is not easy. With significant CapEx and OpEx to balance, initial setup costs can turn out to be higher than predicted. Being tech-enabled is an advantage, but it comes with its own set of enterprise connectivity activities.

The ‘SmartOffice’ solution is designed as a one-stop-shop that helps enterprises build smart offices. It offers voice, data, storage and apps in a single plug-and-play box that is simple to set up and economical to operate.

Small enterprises face the twin challenges of agility and scalability to cater to changing market demands, and SmartOffice enables them to address these effortlessly. SmartOffice’s plug-and-play functionality can transform an SME’s capabilities in a matter of minutes by giving it the freedom to quickly scale up and meet the demand.

Additionally, SmartOffice can also be bundled with features such as: SmartOffice bundle includes:

• State of the art device absolutely free of cost
• Unlimited voice calling with crystal clear voice delivered on SIP trunk (Session Initiated Protocol)
• High speed dedicated Internet as per bandwidth of choice
• Zero Rental audio conferencing services with 500 free minutes every month
• Industry-first SLA-backed toll-free numbers that can be set up within 60 minutes
• Document management system (DMS) in a try-and-buy offer

Whether an enterprise is expanding or just starting up, the SmartOffice solution negates the need to invest in multiple devices or approach numerous service providers. Its comfortable plug-and-play functionality offers a quick transition to a smart office and higher ROI.

To learn more about the SmartOffice business connectivity solution, and how TTBS can help address your smart office requirements, contact us at 1800 266 1800.

Additional Products Offered By SmartOffice Solution

Below are a few SmartOffice products that help business enterprises to work more efficiently and effectively.

1. ACS or Audio Conferencing System:

2. DMS or Document Management System:

3. CRM or Customer Relationship Management System:

4. TFN or Toll-Free Services:

5. Unlimited Conferencing:

6. Phased Offerings:

SmartOffice Security and Access Control Systems

One of the overlooked aspects of SmartOffice technology is employees’ entry and exit procedure in the office building. If the office’s security system puts the enterprise at the risk of a breach, it won’t be an ideal smart office. For optimal SmartOffice security, businesses need to pick an access control solution, such as Openpath, which is fully customizable, offers advanced security, and enables seamless integrations.

• Pick a cloud-based security system that allows remote access to manage from one simple user interface.
• Enjoy hands-free, convenient unlocking methods from the user smartphone to save hassle and time.
• Minimized risk with full visibility, featuring lockdown solutions, anti-tailgating integrations, and video surveillance access.
• Cost-effective by alleviating the need for on-site server maintenance, fobs, and keycards.
• Two-factor authentication enhances security in the users’ smartphones with facial recognition and an in-built fingerprint scan option.
• Incorporate mobile guest pass credentials, which can be accessed via links sent on email or text to ensure simple and effective visitors management.
• Smooth integration with other security applications such as report generating software, communication platforms, directory management, and video surveillance
• Sleek and compact design, which can fit right into the modern office ambiance

SmartOffice Payroll

SmartOffice Payroll aims to deliver the most effective smart office solutions to help businesses achieve automation, efficiency, satisfaction, and value addition. Moreover, solutions on a single platform and seamless integration with biometric devices can get any enterprise on the right track.

Best SmartOffice Devices

The best smart office devices that businesses can leverage to enhance operational efficiency, drive growth, and establish a mobile, stable, and secure workplace include:

• August Smart Lock
• Wifi Scanner
• Smart Thermostat
• Ring Video Doorbell
• Air Quality Monitor
• Smart Desk Pro (Premium)
• Multi-Device Keyboard
• E-Reception
• Outdoor CCTV Camera
• Portable Laptop Monitor

SmartOffice Technology In Post-Pandemic Era

As the world is healing and adjusting to life in the era of Covid-19, the awareness related to the things touched in the workspace has increased. For creating a hygienic work environment, businesses are using technology solutions featuring hands-free designs.

The first line of defense against bacteria and viruses should be the automatic doors. Although it’s unrealistic to hange every single door, the best solution will be to install a Bluetooth-enabled door access system along with an automatic door opening mechanism. It’s imperative to know that Openpath offers motion-activated readers, which collaborates with the automatic door openers to ensure a bacteria-free entry and exit to the workplace.

The key aspect of maintaining the hygiene and sanitation of an office is touch-free technology. For instance, the business can implement the use of coffee machines and elevators with smartphones rather than having to push any buttons. Businesses can minimize the germ spread by implementing voice-activated technology to communal hotspots.

Businesses can determine the most-used office areas with the highest traffic by using the IoT tracking system. They can use this system and later direct the maintenance workers to disinfect and sanitize those areas with more focus.

Final Words

The significance of smart office devices is increasing with the reopening of workplaces. This technology enhances productivity and efficiency at the workplace by providing the right set of tools to the employees irrespective of their streamlined processes, locations, less time spent on doing different jobs, and more.